(The Large Awards scheme replaces the separate RSG and RTM – Large Award schemes)
What activities can I apply for under the Large Awards scheme?
You may apply for Large Awards of over £200 ( typically over £500, up to c. £1,500+) for:
- A Research knowledge/skills/methods Training activity (a course, a workshop, etc.)
- Costs of attendance at conferences in the UK or overseas (as an attendee or presenter)
- Primary research visits that are essential to the satisfactory completion of your thesis
- Other essential primary research support costs
Awards made under this scheme represent a contribution to costs and may not cover the whole cost of any activity.
How does the scheme work?
Students may apply to any of three competitive funding rounds during the year. The deadlines remain the same each year, regardless of the day of the week the dates fall on. The deadlines are:
- 15 January
- 15 June
- 15 October
In the interest of fairness, late applications cannot be accepted.
How many times can I apply?
Students may apply more than once for a Large Award but first applications are prioritised in scoring. WRoCAH has a responsibility to ensure that its funding is distributed fairly and it may be that applications after the first three will be funded at a lower level, or not at all. If you have any doubts, then please contact the WRoCAH office before applying.
It is unlikely that you will receive funding to attend more than 3 major international conferences via the Large Awards scheme during the course of your studentship.
Things to consider
- You should discuss the relevance and need of any activities with your supervisor(s) before making an application.
- All applications under the Large Awards scheme must be strategic.
What does this mean? This means we will be looking for clear evidence that this activity is in line with your training and research plan, is taking place at the most timely point in your studies. We will also be looking for evidence of good planning, so make sure you show that your activity is well thought-through.
- If your trip is imminent and does not fall neatly in with funding round deadlines, you may apply for a Small Award of up to £200 and fund the difference from other sources.
- We will accept ONE application per student under the Large Awards scheme outside of funding rounds, per academic year, which will be reviewed and handled on a discretionary basis. Permission must be sought from the WRoCAH office before applying in such cases.
- Applications may be referred back to you for more information before a funding decision is made.
How to apply
You will need to prepare a full application outlining your plans, the context, and provide appropriate supporting evidence for costs. For all activities we require:
- A description (What)
- A justification (Why)
- Specific dates
- Detailed costs
- Detail of any visa/permissions/H&S requirements
- Supporting statements from your supervisor (only one supervisor if you have more than one)
What information do you need?
Read the Guidance notes for applicants here (WRoCAH login required) BEFORE making your application. They include some sample applications to give you an idea of the level of detail required.
What costs are eligible?
WRoCAH Large Awards may cover four types of cost:
- Conference or Course fees
- Other essential research support costs
We will be looking for evidence that you have made efforts to ensure the costs are reasonable. WRoCAH funding is wholly from the public purse and we share the responsibility to spend our funds responsibly.
There is lots of useful information in the Guidance notes for applicants here – make sure you have read these before making your application.
You should consider the Large Awards scheme as making a CONTRIBUTION to your costs. You should not apply for activities that are not essential to your research and that you would not attempt to undertake regardless of funding. The costs you indicate in this application are the ones upon which the decision on the WRoCAH contribution will be made.
Insurance for your trip
You should not include travel insurance in your application. Travel insurance must be arranged for ALL WRoCAH-funded travel (in the UK or overseas) through your home institution. It is your responsibility to ensure that you have insurance in place for your trip.
- University of Leeds – http://www.leeds.ac.uk/insurance/travel.htm
- University of Sheffield – http://www.sheffield.ac.uk/lets/pp/support/trip
- University of York – https://www.york.ac.uk/admin/supplies/travel/insurance.html
If you are adding any personal holiday onto your trip at the beginning or end then be aware that your University travel insurance WILL NOT cover you for this period and you should make your own arrangements for insurance during this time.
How are applications assessed?
Applications are scored against the following criteria by the WRoCAH Studentships Committee, formed from the chairs of each of the WRoCAH Academic Cluster Committees. Each application will receive two reviews, plus a review by the WRoCAH Director.
|Scoring criteria||Score out of||Weighting||Max score|
|Clear demonstration of relevance, including timeliness
|Value for money||5||4||20|
|TOTAL POSSIBLE SCORE||100|
How do I claim?
Claims for Large Awards are managed by your home institution – contacts will be provided in your award letter, or see the WRoCAH Administrative Contacts page for more information
Ready to apply?
Have you read through the Guidance notes for applicants (WRoCAH login required)?